[FLOAT] Store Credit Card Policy

monthly budgets $1200 > retail expenses (bags, security tags, stationary) $50 > light snacks (drinks, chips, tea bags) $200 ($25/pp) > team incentives ( if your store hits its sales targets in the previous month, this budget may be used for team meals, activities, gift cards, etc ) new ramp policy coming soon! stay tuned! submitting your receipts! please note that managers are responsible for the proper use of the cards in accordance with the policy budgets will be reviewed at the end of each month, and all receipts must be uploaded via the receipts submission form this policy is effective as of october 1, 2024 if you have any questions or concerns, please email alina\@shopmakers ca mailto\ alina\@shopmakers ca authorized usage retail expenses & light snacks $1200 + $50 store credit cards are to be used solely for business related expenses necessary for the operation of the store these include, but are not limited to • backroom supplies (e g , packaging, medical or cleaning supplies) • emergency repairs or maintenance • any other expenses required to keep the store running smoothly • chips, granola bars, water/pop, tea, coffee authorized usage team incentives $25/pp if and only if your store hits its targets the previous month's targets, you will be allotted a $25/per person budget to spend on "fun" things • snacks and beverages for employees • team activities and outings unauthorized usage the following expenses are not allowed on the store credit card • personal expenses of any kind • staff lunches, snacks, or meals for personal consumption that are not part of team incentives • parking fees or transport costs for staff members • any other non store related expenses receipts and reporting all receipts must be submitted within 24 hours to this form above is the link to the receipts google drive, this contains all your photos of receipts! budget and spending review • budgets and spending will be reviewed monthly by the finance department and managers to ensure compliance with company policies • any excess or questionable spending may lead to a review or potential corrective action ad hoc payment requests & limit increases if a purchase requires a temporary limit increase on the store card, the manager must seek prior approval from the finance department before making the purchase using the credit card limit increase request form linked above ad hoc payments that fall outside the usual spending will also require finance department approval compliance failure to comply with this policy, including the submission of unauthorized expenses or failure to submit receipts on time, may result in disciplinary action, up to and including termination by adhering to this policy, we ensure responsible use of company resources and maintain clear accountability in financial transactions related to store operations for any questions, please contact the finance department or send them an email to alina\@shopmakers ca mailto\ alina\@shopmakers ca